Mofawtar User Guide — Step by Step

Mofawtar User Guide — Step by Step explains how to create an account, set up your company, connect to the Egyptian Tax Authority, issue invoices and receipts, and prepare tax reports from one place.

How will this guide help you?

With this guide, you will be able to:

• Create your account, set up your company information, and connect it to the Egyptian Tax Authority.
• Add customers, items, and suppliers.
• Issue, seal, and submit e-invoices and e-receipts.
• Download sales and purchase invoices from the tax portal.
• Prepare VAT returns and Form 41.
• Manage your team and POS devices.

Who is this guide for?

Businesses and professionals: For issuing invoices and receipts, tracking their status, and preparing reports.

Accounting firms: For managing multiple client files, downloading invoices, preparing returns, and assigning team permissions.

Where should I start?

Follow this order for the best result:

1. Subscription & Account Creation
2. Company Setup
3. Connect to the Egyptian Tax Authority
4. Add customers and items
5. Issue your first invoice

Tutorial Videos

Short videos explaining the key steps for using Mofawtar.

1. Introduction to the software and pricing

2. Registration and payment

3. Main interface overview

4. Company setup and reports

5. Add a POS device

6. Add items and customers, and issue an invoice and receipt

Subscription & Account Creation

Create your account, choose the appropriate plan, accept the terms, and complete payment to activate your subscription.

Create an account

1. Go to the Mofawtar website and choose Create a new account.
2. Enter your name, email address, and phone number.
3. Choose the appropriate plan: company, professional, or accounting firm.

Accept the terms and complete payment

1. On the payment page, read the Terms & Conditions and Customer Declaration.
2. Check the acceptance box; the subscription cannot be activated without it.
3. Complete payment and you will receive a confirmation email.

Company Setup

Company setup is the foundation of your work in Mofawtar and should be completed before issuing any invoice or receipt.

Setup steps

1. Add the company name and tax registration number exactly as registered on the tax portal.
2. Add the branches used for issuance and select the default branch.
3. Add POS devices if you will use e-receipts.
4. Review invoice and item settings such as units and taxes.
5. Save the data, then continue to Connect to the Egyptian Tax Authority.

Key settings

Connect to the Egyptian Tax Authority

The connection requires a Client ID and Client Secret from the e-invoice portal.

Get connection credentials from the portal

1. Log in to the e-invoice portal using the company's account.
2. Open taxpayer information, then go to ERP.
3. Click Add New ERP System.
4. Enter the system name: Mofawtar, and choose an appropriate validity period.
5. Copy the Client ID and Client Secret.

Enter the data in Mofawtar

1. Open company settings in Mofawtar.
2. Paste the Client ID and Client Secret into the designated fields.
3. Add the activity code and required information.
4. Test the connection before issuing documents.

Customers, Items & Suppliers

Organizing master data reduces invoice errors and speeds up issuance and reporting.

Items & services

Add the item name, price, unit, type (good or service), and associated tax code such as GS1 or EGS.

Customers

Add the customer name, tax number when required, contact details, and address if needed for the document.

Suppliers

Supplier data is used for purchases, expenses, VAT reports, and Form 41.

Import from Excel

If you have many items or customers, use Mofawtar's import template.

E-Invoice

Create a single invoice or a batch of invoices, then seal and submit them to the Egyptian Tax Authority.

Create an invoice

1. Open the invoices page and click Create New Invoice.
2. Choose the document type: invoice, credit note, or debit note.
3. Select the customer and date, then add items, quantities, prices, and taxes.
4. Set the activity code, branch, currency, and invoice type (local or export).
5. Review totals carefully.

Save & submit

1. Choose Save to keep it as a draft, or Seal & Submit to submit it.
2. Track the invoice status after submission: accepted, rejected, or cancelled.
3. You can email a copy to the customer.

Each invoice uses 4 points from your balance, deducted only after successful submission.

E-Receipt

E-receipts are suitable for businesses that sell to end consumers through POS devices.

Issue a receipt

1. Open the receipts page and choose Single Receipt or Bulk Receipts.
2. Select the customer or recipient information.
3. Add items, quantities, and prices.
4. Select the branch, POS device, activity code, and currency.
5. Review the data, then choose Save or Save & Submit.

Each receipt uses 1 point from your balance.

E-Seal

Submitting e-invoices through Mofawtar requires a valid electronic seal (E-Seal) issued in the taxpayer's name by an approved provider such as MCDR or Egypt Trust.

Set up the E-Seal

1. Download the Mofawtar signing application and install it on your computer.
2. Install the USB token drivers provided by your E-Seal issuer.
3. Make sure the USB token is connected and the certificate is valid.

Seal and submit invoices

1. Select the invoices you want to seal.
2. Enter the USB token PIN on your computer.
3. After successful sealing, submit the documents and track their status.

ETA Portal Reader

Download sales and purchase invoices from the tax portal and analyze them inside Mofawtar.

Sales report

Export all invoices or select specific invoices using filters for type, status, and customer.

Purchase report

Includes the same features as the sales report, with the option to classify a purchase invoice as an expense.

Expense report

Shows invoices excluded from purchases or classified as expenses.

Download

Download files as PDF or Excel for review or archiving.

Tax Reports

A quick overview of Mofawtar reports and how each one is used.

VAT Return

Review sales and purchases and prepare the return file for review or upload.

Steps

1. Choose the required month.
2. Review sales, purchases, and tax summaries.
3. Open sales details at invoice and line-item level.
4. Review purchase details and edit or remove entries as needed.
5. Export the file: Excel for review or CSV for portal upload.

Form 41 for Withholding & Collection

Prepare quarterly withholding and collection data in an organized format.

Steps

1. Open the Form 41 report from the Reports menu.
2. Choose the required quarter.
3. Review invoices that contain withholding.
4. Exclude invoices with no withholding.
5. Export the report for review or upload.

Users & Permissions

Add your team members and assign permissions based on each role.

Add User

1. Open account settings or company settings.
2. Choose Add New User.
3. Enter the name and email address.
4. Set permissions: view, add, edit, delete, submit, or reports.
5. Review permissions before saving.

Each additional team member beyond your plan allowance costs EGP 50.

Points of Sale (POS)

POS registration happens in stages: self-registration, visit request, adding the POS device on the portal, then linking it to Mofawtar.

Register with the Tax Authority system

1. Complete self-registration on the e-invoice and e-receipt platform.
2. Enter company information and use the E-Seal when required.
3. Add the first company representative; you can add more representatives later.
4. Register on the POS platform and activate the account from the confirmation link sent to your email.
5. Request a visit and prepare the device serial number using the method below.

Add the POS device and link it to Mofawtar

1. After the visit, open the invoice portal and choose POSthen add the POS device.
2. Choose the branch and search for Mofawtarthen enter the serial number and operating system.
3. Complete generation of the connection credentials.
4. In Mofawtar, enter the POS name, branch, serial number, operating system, client code, and secret.

Find the device serial number