Are you tired of the troubles and exhausting procedures you face when submitting your monthly tax declaration through traditional methods? submitting the tax declaration electronically has become an absolute necessity for companies and establishments in Egypt, not just an optional choice.
In light of the digital transformation taking place at the Egyptian Tax Authority, you can now save your time and effort and avoid hefty fines by submitting your tax declarations with just one click from anywhere, 24 hours a day.
The process is no longer as complicated as it was in the past. The new electronic system has provided simplified and secure methods to ensure your tax compliance without hassle. In this guide, we take you step by step through everything you need to know about submitting the tax declaration electronically in Egypt for 2025, from the basic components to practical tips that will make this process smooth and trouble-free.
What is the Monthly Tax Declaration?
The monthly tax declaration is an official document prepared by companies and establishments subject to taxation to be submitted to the Egyptian Tax Authority on a regular basis. This document includes detailed information about sales, purchases, expenses, and the amounts of value-added tax collected and paid during a specific month.
The process of submitting the tax declaration electronically helps organize the relationship between the taxpayer and the tax authority, through which the financial activities of the company or establishment are disclosed in a transparent and accurate manner, facilitating the calculation of taxes due.
Components of the Monthly Tax Declaration
The monthly tax declaration contains several essential data and components that must be accurately completed when submitting the tax declaration electronically. Below are the details of these components:
1- Basic Taxpayer Information
This data includes detailed information about the company or establishment, including:
- Company or establishment name: The official name registered in the commercial registry and tax card.
- Tax registration number: The unique 9-digit number assigned to the company by the Egyptian Tax Authority.
- Complete address: The company’s headquarters and branches, if any.
- Contact information: Phone numbers and email for communication.
- Main activity of the company: The nature of the company’s activity and additional activities if any.
- Tax period: The month for which the declaration is being submitted and its start and end dates.
2- Sales and Revenues
This section includes comprehensive details about all sales and revenues during the month, including:
- Local sales subject to 14% value-added tax, which is the total value of locally sold goods and services subject to the general tax rate.
- Tax-exempt sales, such as goods and services exempted according to the law.
- Sales subject to the schedule, which include goods and services subject to schedule tax at different rates.
- Discounts and returns, which represent the value of returns and commercial discounts granted to customers during the period.
- Total sales including the total value of sales after adding tax.
- Total tax due on sales, which is the sum of value-added tax collected from customers.
3- Purchases and Expenses
This section includes details of everything purchased and used in the commercial activity, such as:
- Local purchases of goods and services.
- Purchases of machinery and equipment.
- Imports from abroad.
- Purchases exempt from value-added tax.
- General expenses, such as rent, utilities, other services used in the activity.
- Total tax paid on purchases.
4- Calculation of Tax Due
This section includes the calculation of the final tax due for payment or refund, which includes:
- Total output tax.
- Total deductible input tax.
- Tax carried forward from previous periods, if any.
- The difference between output tax and input tax.
- Any penalties or late interest due.
- The final amount to be paid.
5- Attachments and Supporting Documents
When submitting the tax declaration electronically, supporting documents may be requested, such as:
- Record of invoices issued and received during the month.
- Bank statements showing transfers and deposits related to the commercial activity.
- Import and export documents in case of import or export operations.
- Tax payment receipts for previous periods, if any.
Importance of Electronic Tax Declaration
The importance of submitting the tax declaration electronically lies in many points that benefit both the taxpayer and the state alike. The following lines review the most important of these advantages:
1- Saving Time and Effort
submitting the tax declaration electronically helps save a lot of time and effort that was previously spent in preparing paper declarations and traveling to tax offices to submit them. Today, it’s possible to submit the tax declaration 24 hours a day, without the need to leave your office or home.
2- Achieving Tax and Legal Compliance
By regularly submitting the tax declaration electronically, companies and establishments ensure their compliance with the tax laws and legislation in force in Egypt. This commitment spares you many fines and penalties that may be imposed on those who are late or fail to submit their tax declarations.
3- Accurately Determining Tax Amounts
submitting the tax declaration electronically helps determine the tax amounts due on you accurately, which facilitates the company’s financial planning process, and avoids any potential disputes with the tax authority.
4- Facilitating the Tax Refund Process
In the case of excess tax that you have paid, you can facilitate the process of claiming its refund by submitting the tax declaration electronically, where all data and information are electronically documented.
5- Improving Cash Flow Management
With the ability of submitting the tax declaration electronically, you can get a comprehensive view of the company’s cash flows, which helps in better planning and managing financial resources.
6- Facilitating the Auditing and Review Process
The process of submitting the tax declaration electronically contributes to simplifying internal and external auditing and review procedures, as tax data and information can be easily accessed when needed.
Documents Required for submitting the tax declaration electronically
In order to be able to submit your monthly tax declaration electronically correctly, you must prepare the following documents:
- A copy of the valid tax card.
- Record of monthly sales and purchases.
- Value-added tax invoices (inputs and outputs).
- Bank account statements for the month concerned with the declaration.
- Any other documents proving the validity of the data provided in the declaration.
submitting the tax declaration electronically
The process of submitting the tax declaration electronically has become easier and more convenient, especially with the development of electronic services provided by the Egyptian Tax Authority. Here are the steps to submit your monthly tax declaration electronically correctly:
- Registration in the electronic tax system: The first step towards submitting the tax declaration electronically is registering on the Egyptian Tax Authority’s electronic portal through the official website www.eta.gov.eg.
- Obtaining a username and password: After submitting the required documents, you will receive a username and password to access the electronic system.
- Preparing the necessary data and information: Before starting to submit the tax declaration, you must ensure that all required financial data and information are prepared, such as sales records, purchases, and value-added tax invoices.
- Filling out the declaration form electronically: Log in to the system and choose the service of submitting the tax declaration electronically, then fill out the electronic form with the required data.
- Reviewing the data before sending: Make sure that all the data you entered in the declaration form is correct and accurate before sending it.
- Sending the declaration electronically: After ensuring the accuracy of the data, send the declaration electronically, and keep the deposit number as a reference for you.
- Paying the due tax: After submitting the monthly tax declaration, you can pay the due tax through the available electronic payment methods.
When is the Monthly Tax Declaration Submitted?
Knowing the legal deadlines for submitting the tax declaration electronically is of utmost importance to avoid fines and penalties imposed by the Egyptian Tax Authority. Here is a clarification of these deadlines:
- Value-added tax: The tax declaration for value-added tax must be submitted during the month following the tax period.
- Payroll tax: The monthly tax declaration for payroll tax must be submitted during the first 15 days of the month following the month in which the salaries were paid.
- Stamp tax: The tax declaration for stamp tax is submitted within 15 days from the end of the past month.
Late Penalties for Electronic Monthly Tax Declaration
In case of delay in submitting the tax declaration electronically within the specified legal deadlines, you may be subject to the following fines and penalties:
- Late penalty for a period not exceeding 60 days ranges between 3,000 pounds and 50,000 pounds, in addition to the tax due.
- Late penalty for a period exceeding 60 days ranges between 5,000 and 200,000 pounds.
- The penalty doubles in case of repeated delay within three years.
Therefore, it is necessary to adhere to the legal deadlines for submitting the tax declaration electronically to avoid these fines and penalties.
How Does Mofawter Help You Prepare the Tax Declaration?
Mofawter is a platform specialized in providing tax and electronic services to companies and establishments in Egypt, through an integrated set of services that help you submit the monthly tax declaration electronically with ease and convenience. Among the most prominent of these services are the following:
- Electronic Invoice Management System: The Mofawter system helps you manage all your electronic invoices in an organized manner, which facilitates the process of submitting the tax declaration electronically.
- Automatic Tax Declaration Preparation: The system automatically prepares the monthly tax declaration, based on the data entered into the system, which saves you time and effort.
- Review and Audit Service: Mofawter provides a service for reviewing and auditing tax declarations before submitting the tax declaration electronically to ensure the accuracy and precision of the data.
- Specialized Tax Consultations: Our team includes elite tax experts and consultants who can provide you with the necessary consultations in all matters related to tax declaration.
- Monitoring Tax Updates: Our team monitors all updates and changes in tax laws and legislation and informs you about them, ensuring your compliance with the latest requirements when submitting the tax declaration electronically.
Advantages of Using Mofawter in submitting the tax declaration electronically
- Saving a lot of time and effort that would have been spent in manually preparing and processing the tax declaration.
- Reducing the possibility of errors in the tax declaration, which increases the accuracy of the submitted data.
- Ensuring full compliance with the tax laws and legislation in force in Egypt.
- Providing continuous technical support around the clock to help you solve any problem you may face during the submission of the monthly tax declaration electronically.
Tips to Avoid Errors When Submitting the Tax Declaration
It is important to avoid errors when submitting the tax declaration electronically to avoid any problems that may arise with the tax authority. Here are some tips to help you avoid these errors:
1- Ensuring Data Accuracy
Before submitting the tax declaration electronically, make sure that all data entered in the declaration is correct and accurate, such as:
- Tax registration numbers.
- Values of sales and purchases.
- Values of value-added tax collected and paid.
- Details of customers and suppliers.
2- Adhering to Legal Deadlines
Be sure to submit the monthly tax declaration electronically within the specified legal deadlines to avoid late penalties. It is best to submit the declaration several days before the deadline to avoid any technical problems that may occur at the last moments.
3- Keeping Supporting Documents
Keep all supporting documents that you used in preparing the tax declaration, such as invoices and sales and purchases records, to be ready in case they are requested by the tax authority.
4- Seeking a Tax Expert
If you are unsure about submitting the tax declaration electronically correctly, it is best to seek the help of a tax expert or Mofawter’s specialized services in this field.
5- Reviewing New Tax Amendments
Continuously follow any amendments or updates in tax laws and legislation that may affect how the tax declaration is submitted electronically.
6- Using Reliable Accounting Software
Use reliable accounting software such as Mofawter to manage your financial operations, which makes it easier for you submitting the tax declaration electronically with accuracy and speed.
In the end, submitting the tax declaration electronically has become an absolute necessity for all companies and establishments operating in Egypt, given the many benefits it provides, from saving time and effort to ensuring tax and legal compliance.
By using Mofawter’s specialized services in the field of tax services, you can ensure the accuracy and speed of submitting your tax declarations, and avoid potential errors and penalties. Do not hesitate to contact our team today to get the necessary assistance in submitting the tax declaration electronically and all your other tax needs.
Frequently Asked Questions About submitting the tax declaration electronically
Which companies are obligated to submit the monthly tax declaration electronically?
All companies and establishments registered in value-added tax are obligated to submit the monthly tax declaration electronically, according to Egyptian tax laws and legislation.
Can the tax declaration be amended after submission?
Yes, an amended declaration can be submitted within a specified period from the date of submitting the tax declaration, in case any error or omission is discovered in the original declaration.
What is the penalty for not submitting the tax declaration electronically?
The penalty for not submitting the monthly tax declaration ranges between a financial fine starting from 3,000 pounds that can increase in extreme cases, in addition to obligating the penalized entity to pay the due tax.
Can the monthly tax declaration be submitted electronically without any transactions during the month?
Yes, even in the case of no transactions during the month, you must submit the monthly tax declaration with an indication that there are no transactions.
Can the monthly tax declaration be submitted electronically only by the accountant?
No, any person authorized by the company or establishment can submit the monthly tax declaration electronically, whether it is the accountant, the financial manager, or the owner of the establishment himself.